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Listen with a PMP E.A.R.

 

The Big L

 
Listening

by Mark Jankowski

An article by Cynthia Crossen from The Wall Street Journal a few years back reported that, “Most people speak at a rate of 120 to 150 words a minute, but the human brain can easily process more than 500 words a minute, leaving plenty of time for mental fidgeting.” Herein lays one of the great obstacles to effective listening. We have the biological capability to listen to everything, yet we often miss a lot of information because we get bored or disinterested.

3 Ways a PMP Project Manager can Unlock Deadlocks

 
meeting

by Mark Jankowski

The room is dark and hazy.  The man across the table from you puffs on his cigar.  A cloud of smoke slowly plumes out of his mouth and rises towards the low-hanging overhead light above the table before dissipating into the air.  A small bead of sweat begins to trickle down your forehead.  Without unlocking your eyes from his, you slide a piece of paper across the table with another new proposal.  He grabs the paper and stares back at you.  The small bead of sweat finally slides down your face and drops onto your shirt.

Learning WIN-win Negotiations as a PMP Project Manager from a 2-Year-Old

 
TODDLER

by Mark Jankowski

One of the key philosophies we believe in is that both sides can win in a negotiation.  This does not mean that both sides can get everything they want.  Rather, it means both sides can walk away from a negotiation satisfied.  One side will always “WIN”, but the other side can also “win”.  To be an effective WIN-win negotiator, you have to be able to identify what you really want and what the other side really wants.

3 Ways to Negotiate as a PMP Project Manager

 
Negotiate Price

by Mark Jankowski

The nature of Project Management is give and take all the time. While “selling” is not typically part of a project manager’s job description, the following principles can also be applied toward negotiating time or resources necessary to complete the project.

Higher Authority

 
By Mark Jankowski

Have you ever found yourself in a situation where you’re in the process of solidifying a deal and the person you’re dealing with has got you handshake away from completion and then drops the infamous line, “This looks good, and now I’ll just have to ask my boss/client/wife/committee if this is acceptable before it’s final.”?

This is their escape clause – their tactic to get your best deal, and provide themselves with one more opportunity to take another bite of the apple when they come back and say: “My boss loved the idea, and she is on board, provided we can make a small change…”

We call this tactic – or manipulation technique, higher authority. You maybe unaware that the person you’re dealing with is actually using the higher authority tactic to leverage themselves into landing a better deal. Try to familiarize yourself with cases like this to avoid being swindled.

Strengths and Weaknesses

 
By Mark Jankowski

Virtually all negotiators over-estimate their own weaknesses and the other side’s strengths. Try to take an honest inventory of each side’s real strong points and vulnerabilities. An analysis of the other items in the Preparation Planner should be a part of that inventory. Ask yourself if your vulnerabilities appear as weaknesses to the other side or if you are more sensitive to them. The same applies to strengths. Give yourself credit for you pluses. Assess the other side’s strengths analytically, not emotionally.

Examples of other factors include: Their company may be bigger but not as market-responsive as yours. They may have been around longer but are they as in tune with today’s demands? The real strength you have is knowing your own strengths and weaknesses.

Often participants in our programs voice the following frustration: “How can you possibly achieve a Win-Win result when you are in a weak position? When the other side holds all of the cards, isn’t it impossible to be an effective negotiator?” I believe the most effective negotiators are able to use their skills, both when they have the leverage, as well as when they don’t. In order to be more effective when you are in a weak position, I suggest the following:

Check Your Assumptions - If you take the time to identify their weaknesses you may very well discover strengths in your own position of which you were previously unaware.

Personality Effect on Negotiations

 
SpockBy Mark Jankowski

The most effective negotiators are those who understand and adapt to the personalities of the people with whom they are negotiating.  In our programs, we discuss four basic negotiation personality types: Extrovert, Pragmatic, Analytic and Amiable.

Extroverts for instance, like to talk a great deal, tell stores and move quickly.  Don’t give this person a 700 page detailed analysis substantiating your position.  The Extrovert will not take the time to read it.  To reach the Extrovert, you must speak his or her language.  (i.e. tell stories, be full of energy and do not get bogged down in details).

Analytics on the other hand immerse themselves in details.  Analytics are extremely cautious and fear making a mistake.  Remember, when dealing with Analytics give them plenty of information and enough time to make a decision.  If you still have that 700 page analysis, now is the time to use it.

Telephone Negotiations

 

By Mark Jankowski


In our seminars, we are often asked how to be more effective while negotiating over the telephone.  Being prepared is a key element in any negotiation.  For instance, if you were heading into a three-hour negotiation session, you would have likely spent the prior day assembling materials and creating an agenda.  At the very least, you would have had an opportunity to gather your thoughts on the way to the meeting.


The problem with telephone negotiations is that sometimes you can be caught off guard.  It is possible that you may be completely involved in another matter when the other side calls to engage you in a negotiation session.  You can assume that they have had the opportunity to prepare and have all the pertinent material in front of them.  Far too often the tendency is to “wing-it” and enter into the telephone negotiation without any preparation.  We strongly suggest that you resist the temptation and try the following:

Seven Secrets of Spousal Negotiations

 
By Mark Jankowski

This month we are taking a little bit of a different approach to negotiations and applying some of those lessons to our home-life and relationships with those we are closest to. While not directly applicable to work, there is no doubt that happiness at home can make our work life even that much better. So, the following are seven secrets that can be applied toward any relationship.

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